What Your Contract of Employment Should Include
A contract between an employer and an employee or worker is a legally binding agreement. This could be a ‘Contract of Employment’ or a ‘Contract of Service’.
A contract can be agreed verbally or in writing.
What an employer must provide in writing
Anyone legally classed as an employee or worker has the right to a written document summarising the main terms of their employment.
The legal term for this document is the ‘written statement of employment particulars’. It includes information such as pay and working hours.
This document is often referred to as the ’employment contract’. but by law, the employment contract is broader than just these written terms.
For example, employment law is also part of an employee’s contract but usually the law will not be written in full in the document.
When an employment contract begins
An employment contract begins when the employee starts work, even if there’s nothing in writing.
The contract might begin even earlier if all the following apply:
- Someone accepted the job offer verbally or in writing
- The offer was unconditional or the person met all the conditions (for example, the employer was satisfied with their references)
- The employer set out the terms of the job in a clear and definite way, verbally or in writing
Terms of a contract
An employment contract is made up of:
- Specific terms agreed in writing (‘express terms’), such as the employee’s pay and working hours
- Terms that are part of employment law (‘statutory terms’)
- Terms too obvious to be written (‘implied terms’) – it can still be a good idea to put these in writing, so everyone’s clear about their rights and responsibilities (implied terms include the duty of good faith owed by an employee to an employer)
- Terms put into the contract from other sources (‘incorporated terms’) such as a staff handbook or an agreement affecting many employees
Information in the contract must follow the law. For example, stating that an employee is paid £4 per hour would be against the law, because this amount is below the minimum wage.
Terms that are part of employment law
The employer does not need to put these types of terms into writing.
The exception is any information that must be in the written terms. For example, if the employer pays an employee the minimum wage, they must display that amount in the written document.
Terms too obvious to be written
There are some terms that are so obvious that they do not have to be written (such as not stealing from your employer – although this is likely to be contained in a Disciplinary Procedure as an example of Gross Misconduct).
Even if they’re unwritten, these types of terms are often crucial for an effective working relationship between an employer and employee.
To prevent misunderstandings, it’s still a good idea for the employer to make the following clear (for example, by writing them in an employee handbook):
- The standards of behaviour expected from employees – for example, anyone who deals with other people should be polite when doing so
- What happens if these are not met – for example, the employer will report any thefts to the police and take disciplinary action
Custom and practise
‘Custom and practice’ terms are often unwritten. This type of term could become part of the employment contract when all of these apply:
- It’s generally well-known in the employment role, usually over a period of time (‘notorious’)
- It’s reasonable
- It’s certain
For example, an employee could expect a Christmas bonus of £100 this year if their employer has paid that annually for the last 10 years, to everyone in their team.
To prevent misunderstandings, it’s still a good idea for the employer to put specific custom and practice terms into writing. For example, that getting a Christmas bonus depends on the employers financial position.
Terms restricting an employee’s actions
An employer might state that an employee cannot take certain actions during their employment or once it ends. For example, after the employee has left, preventing them from contacting other staff members for a certain period of time.
These types of terms are known as ‘restrictive covenants’. They will not usually be legal unless they’re in writing and are clear, specific and time-restricted. Even then, this area of the law can be complex.
Take a look at the article on ‘Making Changes to you Employment Contract: Advice for Employees’ for more information.