Paperwork: Contract of Employment for a PA

It is a legal requirement that as an employer, you must give your employees a document stating the main conditions of employment when they start work. This is often known as a ‘written statement of employment particulars.’ This must include the ‘principle statement’ and a ‘wider statement.’ More details on the requirements can be found via the resource link.

Your local independent support project may be able to assist you to develop a person-centred job description to go with the contract of employment (containing the legally required information) and we recommend you have your insurance indemnifier check your employment paperwork as you may not be covered by your insurer if you don’t.

What should be included in employee paperwork?

  • Application form
  • Interview paperwork
  • Job offer letter
  • References
  • Contract/ statement of terms
  • Record of holidays
  • Record of sickness
  • PA next of kin details
  • PA bank details for making payment
  • Records of any staff supervision
  • Privacy Notice in relation to how your personal information will be processed

Next steps

Take a look at the resources below, including a sample contract of employment which contains all of the mandatory elements required in a statement of particulars and a wider statement.

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Last Updated
13 July 2022
First Published
28 March 2022
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Please note that the information contained in this Handbook is provided for guidance purposes only. Every reasonable effort is made to make the information accurate and up to date, but no responsibility for its accuracy and correctness, or for any consequences of relying on it, is assumed by Self Directed Support Scotland or any other contributing party.

The information does not, and is not intended to, amount to legal advice. You are strongly advised to obtain specific, personal and professional advice from a lawyer about employment law matters, or an accountant/ tax specialist about taxation matters, and from HMRC and your insurers. You should not rely solely on the information in this Handbook. Support organisations listed in this Handbook can help you find appropriate sources of advice.